According to Common Law, the notice should contain the venue of the meeting, the time of the meeting and also the things that will be discussed in the same, so that the member can decide whether it is essential for him to attend the said meeting or not. The notice should also contain:
Any special resolution, its terms and sufficient clarifications of the proposals
In case of an AGM, the same must be mentioned in the notice
A statement that a member, who is entitled to attend the meeting can send someone else in his place, if permitted and that person need not be a member.
The business that is to be discussed in the AGM can be divided into ordinary and special business. If the business is ordinary, then the contents of the same need not be mentioned in the notice but if the business is special, the contents must be mentioned in the notice. Ordinary business usually include matters like consideration of accounts, reports of the directors and auditors, declaring the dividend , adoption of accounts and balance sheets, election of the directors in place of those who are retiring, the appointment of the auditors, their salaries etc.
